Helpful Hints for Answering Calls and
Emails
Overall goals:
- Know yourself. Dealing with
your own situation places you in the best position to help others.
- Be sensitive, patient, compassionate
and understanding
.
But…don’t be so sensitive that you take problems home with you.
- Remember that you are an important
link
. Your main role is
getting the caller to the support group.
Setting up the system:
- Don’t go it alone.
- Use answering machine and/or service
effectively.
- Establish guidelines.
Handling calls:
- Listen actively.
- Use the caller’s name if given.
- Compliment the caller for having the
courage to contact you.
- Remember your limitations.
- Follow through on promises.
- Share your experiences. Don’t
overwhelm the caller.
- Encourage the caller to attend a
meeting.
More on encouraging the
caller to attend meetings:
- Remember, it’s your most
important role.
- Ask about the caller’s concerns.
- Describe the group meeting.
- Respect the caller’s decision.
- Set limits on your time.
Handling difficult situations:
- Caller is hesitant about attending
meeting.
- Caller wants to keep you on the phone.
- Caller contacts you at the wrong time.
- Caller is in crisis situation.
More on handling crisis situations:
- It’s not your chief job, but be
prepared.
- Use calm, reassuring voice.
- Let caller know you genuinely care.
- Make referrals. Know your local
resources and keep them handy.
- If the caller is in imminent danger, try
to get them professional help as soon as possible.
Other issues:
- Providing resources.
- Dealing with the media.
- Handling obscene phone calls.
- Preventing burnout.
For more information:
Call the National Mental Health
Consumers' Self-Help Clearinghouse at (800) 553-4KEY (4539) to request
the handout: "Some Help for the Helper: A Guide for the Self-Help
Group Contact Person" A $2 is charged.
You may also check with New Jersey
Self-Help Clearinghouse at (800) 367-6274 (in NJ) or (973) 326-6789
(outside NJ) and request "Guide for Group Contact Person" for
$3. *Please note that this information is subject to change.
Provided by: DBSA Metropolitan Atlanta
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